In­form­a­tion on sub­mit­ting files

Before sorting out documents in your area of responsibility, please contact the University Archives so that a decision can be made in consultation with you as to which documents should be kept permanently and which can be destroyed.

In the documentation profile you can find out which university documents are generally worthy of archiving for historical and legal reasons. Handing over documents to the archive relieves your workload and enables the University Archives to further expand the documentation of the University's history.

In addition, the University Archives can advise you on file management and retention periods, which are laid down in laws and guidelines. In exceptional cases, it is possible to agree with the University Archives on the early disposal of documents before the retention periods expire.

Retention periods for Paderborn University records from 6 December 2021

For the University Archives, it is helpful to fill out the appropriate form when submitting subject files; for personnel, appointment, doctoral and habilitation files, the entry of the required data in the corresponding forms is binding. Further information can be found in the note "Restoration of the files".

The documents are processed in the University Archives and made accessible for research purposes in compliance with the legal retention periods. The documents are available without restriction to employees of the office providing them and can be borrowed for a limited period if necessary for official reasons.